FortLauderdaleRecruiter Since 2001
the smart solution for Fort Lauderdale jobs

Purchasing Agent I, II, or Senior

Company: Broward County Sheriff's Office
Location: Fort Lauderdale
Posted on: February 10, 2024

Job Description:

Salary: $56,113.84 - $87,050.95 Annually

Location : Fort Lauderdale, FL

Job Type: Permanent Full Time

Job Number: 24305A

Department: Administration

Opening Date: 02/05/2024

Closing Date: 3/1/2024 4:30 PM Eastern

Minimum Requirements

Current vacancy is for a Purchasing Agent II. Candidates who meet the qualifications for Senior Purchasing Agent or Purchasing Agent I may also be considered if the position is not filled after processing all of the Purchasing Agent II candidates.

Senior Purchasing Agent Requirements:
Salary: $61,767.79 - $95,821.28

  • Associate's degree with coursework emphasis in Business Administration, Purchasing, Marketing or closely related field; Bachelor's degree preferred.
  • A minimum of five (5) years journey level experience to include two (2) years progressively responsible lead work or progressively responsible supervisory experience in governmental purchasing for a moderate to large scale institution, to include writing complex technical specifications.
  • Demonstrated experience should include experience in ERP purchasing modules.
  • Within the functional area of contract administration, two (2) years' experience reviewing, analyzing and interpreting contractual terms and conditions.
  • Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
  • Functional experience with PeopleSoft preferred.
  • Obtain or have a NIGP Certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Procurement Professional (CPP) within two (2) years of hire or promotion.
  • An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.
    Purchasing Agent II Requirements:
    Salary: $56,113.84 - $87,050.95

  • Associate's degree with coursework emphasis in Business Administration, Purchasing, Marketing or closely related field.
  • A minimum of three (3) years progressively responsible journey level experience in governmental purchasing for a moderate to large scale institution.
  • Possess and maintain a valid Florida driver's license throughout employment without any restrictions, which affect job performance.
  • Demonstrated experience should include experience in ERP purchasing modules.
  • Functional experience with PeopleSoft preferred.
  • Certification as a Certified Public Purchasing Buyer (CPPB) preferred.
  • Demonstrated experience in governmental purchasing for a moderate to large scale institution preferred.
  • An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.
    Purchasing Agent I Requirements:
    Salary: $50,858.43 - $78,898.24
  • High school diploma or equivalent; supplemented by college level coursework with emphasis in Business Administration, Purchasing, Contracting, Marketing or closely related field.
  • Preference will be given to candidates with an Associate's degree in Business Administration, Purchasing, Contracting, Marketing or closely related field.
  • A minimum of one (1) year previous experience in administrative support functions related to the governmental purchasing function, such as at the Purchasing Assistant or Coordinator level.
  • Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
  • Demonstrated experience in governmental purchasing for a moderate to large scale institution preferred.
  • An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.
    Nature of Work

    Under administrative direction, the purpose of the position is to acquire supplies, services, and goods at a competitive price and efficient manner within the Purchasing Division of the Broward County Sheriff's Office. Employees perform routine to moderately complex administrative work relating to the purchasing function. Position is responsible for independently submitting basic to moderately complex formal solicitations, reviewing methods of acquisition and preparing purchase orders and related documentation. Performs related work as directed.
    Essential Functions/Physical Requirements

    Senior Purchasing Agent:
  • The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
  • Provides assistance and support to agency users and contract administrators with regards to problem resolution regarding contracts; purchase orders; solicitations i.e. bids, RLI's, RFP's; provides the cost of items/goods/services; and assists users' in understanding contract special provisions including penalties and compliance terms.
  • Supports and participates in the execution of day-to-day operations and management of the division as directed.
  • Plans, assigns and provides oversight as a lead worker over the activities of subordinate professional and clerical personnel, as directed.
  • Oversees and mentors employees in procedures, processes, systems and purchasing or contract programs; determines the need for specialized training and/or recommends training courses.
  • Maintains the ERP system backend security tables for various purchasing modules or electronic contract system; handles complex user security issues and coordinates with Information Technology Division (ITD) and end users.
  • May assist with upgrade implementation of the ERP system and coordinates the ERP system upgrade impact related issues to the purchasing modules; i.e. testing, problem solving, training, and troubleshooting issues related to the implementation.
  • Coordinates with ITD generating new ERP system reports; compiles and generates reports as requested.
  • Performs new fiscal year and year end purchasing functions in the ERP system.
  • Acts as an administrative liaison for Broward Sheriff's Office's operational, administrative offices and the electronic sourcing system; i.e. provide commodities and pricing to the Office of Management and Budget to assist with annual budget preparation.
  • Assists in responding to internal and external auditing requests; provides contracts, documentation and related information as requested.
  • Maintain purchasing and contract related data and documentation in electronic formats; i.e. updates and uploads documents into the electronic sourcing system; creates files, update vendor profiles, and may maintain security for the electronic sourcing system.
  • May generate and file departmental related reports or documents relating to the agency's purchasing function, as applicable.
  • Maintains working relationships with vendors, end-users and other governmental agencies successfully communicating both orally and in writing.
  • May monitor administration of the Purchasing Card program and any other programs and initiatives as directed.
  • May maintain and update the internal Purchasing Division website on the BSO Intranet (Informant).
  • Assists in responding to public records requests, reviewing documents to be released. This position requires familiarity with Florida Statute pertaining to public records requests and document retention schedules.
  • May act for the Assistant Division Manager or Division Manager in their absence, as directed.
  • Participates in agency sponsored community relations activities and assists in emergency management responsibilities as requested.
  • Provides functional support for the Purchasing module and other automated procurement related modules serving all departments within BSO.
  • Sets up user preferences for access to the ePro/Purchasing modules; maintains all user and approver system access to ensure compliance with auditing requirements.
  • Works wiith the Information Technology Division to identify, troubleshoot, and resolve issues with end users performing automated procurement activities.
  • Participates on project teams for integrations, upgrades, testing, modifications and enhancements within the ePro/Purchasing modules.
  • Provides instruction, training, assistance, and functional support to end users on procurement processes and systems escalating unresolved resolutions when necessary.
  • Prepares written training materials and other associated instructional media for end users.
  • Assists Purchasing Command in the coordination and implementation of special projects to effectuate improvements to the procurement function.
  • Maintains and disseminates procurement information on the BSO web site as it relates to vendors, user agencies, and other governmental agencies.
  • Maintains and disseminates policies, procedures, and processes for the procurement function on the BSO Informant. Creates and maintains vendor on-line ordering access for users and approvers.
  • Ensures compliance with sound procurement practices, BSO policies and procedures, and Florida Statutes; i.e. receives, reviews and determines compliance of requisitions to the threshold requirements to ensure compliance with appropriate purchasing process.
  • Maintains current knowledge based on duties under charge.

    ADDITIONAL FUNCTIONS

    Duties and responsibilities may also include some or all of the following no matter which functional area is the primary area of assignment:

    Purchasing - Independently reviews and prepares formal solicitations at any level of complexity; reviews formal solicitation documents prepared by staff prior to posting; determines when site visit/pre-bid conferences are required and independently presides over same; tracks contract/bid expiration dates and renewal options; coordinates with proposed/new vendors to discuss agency needs, services and commodities; researches market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services; research possible piggyback opportunities for purchases; recommends award of formal solicitations based on award threshold for resultant contracts; processes requisitions at any level of complexity into purchase orders in ERP system; independently identify when a Request for Legal Services and a Purchasing Approval form is needed and may assist with its preparation; recognizes the need for a Non-Competitive Justification Form and with assistance, assists in processing; submits advertising through electronic sourcing system and notifies vendors as appropriate; performs product research as requested by user agency and assists in writing technical specifications.

    Contracts - Maintain and manage contracts electronically, using the contract management system; provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of contract administration and monitoring; assists in the development of contracts and in the development of monitoring and/or evaluation policies, procedures and schedules; reviews and interprets bid terms/scope requirement, contracts and related documentation to verify for accuracy and completeness in terms of entering into electronic contract system; analyze and monitors contracts' expiration dates and coordinates the renewal options; prepares statistical reports along with the preparation of other requested information; may act as the Records custodian for Purchasing and as a liaison with Records. Coordinates with Purchasing Agents responds to and tracks Public Records Requests. Gathers and provides contracts, documentation and related information as requested by internal and external sources.

    Purchasing Agent II:
    • The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
    • Processes basic to moderately complex requisitions into purchase orders in the ERP system.
    • Submits advertising through electronic sourcing system and notify vendors as appropriate.
    • Receives, reviews, and determines compliance of requisitions to the threshold requirements to ensure compliance with appropriate purchasing process.
    • Provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of solicitations and purchases; provides the cost of items, goods and services.
    • Independently reviews basic to moderately complex formal solicitations to verify responsiveness of submittals; tracks contract/bid expiration dates and renewal options.
    • Generates and files departmental related reports or documents relating to the agency's purchasing function, as applicable.
    • Maintains working relationships with vendors and end-users.
    • Successfully communicates both orally and in writing with vendors, user agencies and other governmental agencies on procurement issues.
    • Scans, converts, and saves applicable documents to centralized server.
    • Assists in responding to public records requests.
    • Participates in agency sponsored community relations activities as directed.
    • Assists in emergency management responsibilities as directed.
    • Research market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services.
    • Performs product research as requested by user agency and assists in writing technical specifications.
    • Research possible piggyback opportunities for purchases.
    • Recommends award of formal solicitations based on award threshold for resultant contracts.
    • Coordinates contract negotiations independently.
    • Ensures compliance with sound procurement practices, policies and procedure, and Florida Statutes.
    • Independently identifies when a Request for Legal Services and a Purchasing Approval form is needed.
    • Recognizes the need for a Non-Competitive Justification Form.
    • Provides functional support for the Purchasing module and other automated procurement related modules serving all departments within BSO.
    • Sets up user preferences for access to the ePro/Purchasing modules; maintains all user and approver system access to ensure compliance with auditing requirements.
    • Works with the Information Technology Division to identify, troubleshoot, and resolve issues with end users performing automated procurement activities. Participates on project teams for integrations, upgrades, testing, modifications and enhancements within the ePro/Purchasing modules.
    • Provides instruction, training, assistance, and functional support to end users on procurement processes and systems escalating unresolved resolutions when necessary.
    • Prepares written training materials and other associated instructional media for end users.
    • Assists Purchasing Command in the coordination and implementation of special projects to effectuate improvements to the procurement function.
    • Maintains and disseminates procurement information on the BSO web site as it relates to vendors, user agencies, and other governmental agencies.
    • Maintains and disseminates policies, procedures, and processes for the procurement function on the BSO Informant.
    • Creates and maintains vendor on-line ordering access for users and approvers.
    • Maintains current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies.

      ADDITIONAL FUNCTIONS

      Duties and responsibilities may also include some or all of the following no matter which functional area is the primary area of assignment:

      Purchasing - Prepares and processes basic to moderately complex formal solicitations, and/or requests for quotes independently; determines when site visit/pre-bid conferences are required and independently presides over same; and later without assistance; tracks contract/bid expiration dates and renewal options; coordinates with proposed/new vendors to discuss agency needs, services and commodities; researches market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services; research possible piggyback opportunities for purchases; recommends award of formal solicitations based on award threshold for resultant contracts; processes requisitions at any level of complexity into purchase orders in ERP system; independently identify when a Request for Legal Services and a Purchasing Approval form is needed and may assist with its preparation; recognizes the need for a Non-Competitive Justification Form and with assistance, assists in processing; submits advertising through electronic sourcing system and notifies vendors as appropriate; performs product research as requested by user agency and assists in writing technical specifications.

      Contracts - Assists with the maintenance and management of contracts electronically, using the contract management system; provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of contract administration and monitoring; assists in the development of contracts and in the development of monitoring and/or evaluation policies, procedures and schedules; reviews and interprets bid terms/scope requirement, contracts and related documentation to verify for accuracy and completeness in terms of entering into electronic contract system; analyze and monitors contracts' expiration dates and coordinates the renewal options; prepares statistical reports along with the preparation of other requested information; may act as the Records custodian for Purchasing and as a liaison with Records. Coordinates with Purchasing Agents responds to and tracks Public Records Requests. Gathers and provides contracts, documentation and related information as requested by internal and external sources.

      Purchasing Agent I:
      The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

      • Processes basic requisitions into purchase orders in the ERP system.
      • Submits advertising through electronic sourcing system and notifies vendors as appropriate.
      • Receives, reviews, and determines compliance of requisitions to the threshold requirements in order to ensure compliance with appropriate purchasing processes.
      • Provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of solicitations and purchases; provides the cost of items, goods and services.
      • Assists in review of basic formal solicitations to verify responsiveness of submittals, and later independently; tracks contract/bid expiration dates and renewal options.
      • Generates and files departmental related reports or documents relating to the agency's purchasing function, as applicable.
      • Maintains working relationships with vendors and end-users.
      • Successfully communicates both orally and in writing with vendors, user agencies and other governmental agencies on procurement issues.
      • Scans, converts, and saves applicable documents to centralized server.
      • Assists in responding to public records requests.
      • Participates in agency sponsored community relation activities as directed.
      • Assists in emergency management responsibilities as directed.
      • Researches market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services.
      • Performs product research as requested by user agency and assists in writing technical specifications.
      • Researches possible piggyback opportunities for purchases.
      • Recommends award of formal solicitations based on award threshold for resultant contracts.
      • Coordinates contract negotiations independently.
      • Ensures compliance with sound procurement practices, policies and procedures, and Florida Statutes.
      • With assistance, identifies when a Request for Legal Services and a Purchasing Approval form is required.
      • Assists in the administration of the Purchasing Card and other programs and initiatives.
      • Performs additional duties relating to the purchasing, contracting and automation initiatives of the agency.
      • Provides functional support for the Purchasing module and other automated procurement related modules serving all departments within BSO.
      • Sets up user preferences for access to the ePro/Purchasing modules; maintains all user and approver system access to ensure compliance with auditing requirements.
      • Works with the Information Technology Division to identify, troubleshoot, and resolve issues with end users performing automated procurement activities.
      • Participates on project teams for integrations, upgrades, testing, modifications and enhancements within the ePro/Purchasing modules.
      • Provides, with assistance, instruction and support to end users on procurement processes.
      • Assists Purchasing Command in the coordination and implementation of special projects to effectuate improvements to the procurement function.
      • Maintains and disseminates procurement information on the BSO web site as it relates to vendors, user agencies, and other governmental agencies.
      • Creates and maintains vendor on-line ordering access for users and approvers.
      • Creates requisitions, purchase orders and updates tables on an automated procurement system.
      • Maintains current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies.

        ADDITIONAL FUNCTIONS

        Duties and responsibilities may also include some or all of the following no matter which functional area is the primary area of assignment:

        Purchasing - Assists in preparation and processing of basic formal solicitations; prepares and processes requests for quotes; determines with assistance when site visit/pre-bid conferences are required and with assistance and support presides over same; and later without assistance; tracks contract/bid expiration dates and renewal options; coordinates with proposed/new vendors to discuss agency needs, services and commodities; researches market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services; research possible piggyback opportunities for purchases; recommends award of formal solicitations based on award threshold for resultant contracts; processes requisitions at any level of complexity into purchase orders in ERP system; independently identify when a Request for Legal Services and a Purchasing Approval form is needed and may assist with its preparation; recognizes the need for a Non-Competitive Justification Form and with assistance, assists in processing; submits advertising through electronic sourcing system and notifies vendors as appropriate; performs product research as requested by user agency and assists in writing technical specifications.

        Contracts - Assists with the maintenance and management of contracts electronically, using the contract management system; provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of contract administration and monitoring; assists in the development of contracts and in the development of monitoring and/or evaluation policies, procedures and schedules; reviews and interprets bid terms/scope requirement, contracts and related documentation to verify for accuracy and completeness in terms of entering into electronic contract system; analyze and monitors contracts' expiration dates and coordinates the renewal options; prepares statistical reports along with the preparation of other requested information; may act as the Records custodian for Purchasing and as a liaison with Records. Coordinates with Purchasing Agents responds to and tracks Public Records Requests. Gathers and provides contracts, documentation and related information as requested by internal and external sources.

        Senior Purchasing Agent, Purchasing Agent II, and Purchasing Agent I:
        Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
        Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
        Recruitment Information

        Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.

        BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

        The Broward Sheriff's Office values the contributions of its certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.

        Here's a sampling of typical employee benefits:
        • Medical Insurance: Various plans including HMO, HMO Open Access and POS options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered
        • Domestic Partner coverage: Medical, dental and vision coverage is offered
        • Life Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available
        • Dental Insurance: Three plans (DHMO, PPO and Indemnity) are available and pre-tax premium conversion is an option
        • Line of Duty benefits
        • Vision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).
        • Voluntary Long and Short-Term Disability.
        • Voluntary Long Term Care Insurance
        • Retirement plan under the Florida Retirement System.
        • Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days
        • Sick leave pool and donated leave program
        • 24-hour fitness center
        • Employee Assistance Program, on-site and through medical insurance
        • Wellness programs including on-site lunch-time seminars and health screenings for blood pressure, cholesterol, etc.
        • Florida Prepaid College Program payroll deduction program
        • On-site insurance representatives for medical, dental and vision programs
        • Voluntary Legal aid discount program
        • Flu and Hepatitis B vaccines at no chargeDRUG-FREE WORKPLACE PROGRAM:
          The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.

          For information on the Drug-Free Awareness Program:

          https://www.flsenate.gov/laws/statutes/2011/440.102

          https://b.ahca.myflorida.com/MCHQ/Health_Facility_Regulation/Lab_HomeServ/drugs.shtml

          http://icms.sheriff.bso/homepages/pages.cfm?fk_tblUsers=63A15D87-F2AC-4973-85A9-64FFEA076F8C&fk_tblPage=95371B80-C2FD-4EB3-A91B-5D55FB4C2F6D

          01

          Please select your experience level from the options below:
          • Less than one (1) year of experience in purchasing.
          • One (1) year previous experience in administrative support functions related to the governmental purchasing function, such as at the Purchasing Assistant or Coordinator level.
          • Three (3) years progressively responsible journey level experience in governmental purchasing for a moderate to large scale institution.
          • Five (5) years journey level experience to include two (2) years progressively responsible lead work or progressively responsible supervisory experience in governmental purchasing for a moderate to large scale institution, to include writing complex technical specifications.

            02

            Do you have experience working with ERP purchasing modules?
            • Yes
            • No

              03

              Do you currently have a NIGP Certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Procurement Professional (CPP)?
              • Yes
              • No

                Required Question

Keywords: Broward County Sheriff's Office, Fort Lauderdale , Purchasing Agent I, II, or Senior, Sales , Fort Lauderdale, Florida

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest Florida jobs by following @recnetFL on Twitter!

Fort Lauderdale RSS job feeds