Human Resources Administrative Assistant

Company: Castle Management, LLC
Location: Fort Lauderdale
Posted on: January 22, 2023

Job Description:

Position Summary: -The Human Resources Administrative Assistant will assist the Vice President with administrative and other responsibilities related to the Human Resources function at Castle Group. - - -The Human Resources Administrative Assistant will provide exemplary service in a manner consistent with the values and mission of the Castle Group. - He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service. - -(May include some or all of the following as applicable)

• • Monitors and distributes incoming faxes and service requests through ticketing systems.
  • Assists with administration of Human Resources Information System (HRIS)
  • Manages the transfer and promotion process for internal teammates, inclusive of openings requisitions in the ATS system, generating offers, and completing the transfer/promotion within the HR system.
  • Responsible for employee file recordkeeping.
  • Assists the Vice President with Human Resources projects as assigned, including projects related to training, selection, compliance, performance management, benefits, etc.
  • Responsible for completing the company newsletters on a daily and bi-weekly basis.
  • Responsible for packing and sending new hire package bags to all new hires on a weekly basis. Keep track of marketing materials currently in inventory and working with our Marketing team when it comes time to replenish any items.
  • Coordinates and responsible for the planning and execution of all HR related events for the corporate office.
  • Performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service.
    • Any other responsibilities as assigned by direct supervisor and/or HR managers. -SKILLS, KNOWLEDGE & ABILITIES REQUIRED: -Education/Training/Certifications/Licenses: - - - - - - - - -High school diploma or equivalency required. Bachelor's degree in business or human resources preferred. - -Experience/Knowledge/Skills: - - Two (2) to three (3) years of business experience preferred. - Previous experience supporting an upper level executive is strongly desired. Strong customer service, communication and interpersonal skills required. - - Effective written and verbal communication skills. - -Computer literacy: - -Excellent command of computer hardware/software is required. -Language requirements: -English/Spanish fluency required in order to communicate with team members requiring service -Travel and availability requirements: -Local travel to company events on a very infrequent basis. - -Ability to work extended hours and weekends based on project requirement, infrequently. Ability to respond to emergencies in a timely manner. -Physical - Requirements: - -Ability to lift 5-10 lbs; Work in an sitting position for long periods of time - up to 8-10 hours; Handle, finger, grasp and lift objects and packages; Reach with hands and arms; Communicate, receive and exchange ideas and information by means of the spoken and written word; Ability to quickly and easily navigate the building as required to meet the job functions; Complete all required forms. -The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - -Working Conditions: -The majority of work will be completed indoors in a temperature controlled environment with little to moderate noise levels. - -DISCLAIMER: - This is not an all-inclusive job description. - - In addition, management has the right to change any portion of this job description at any time and for any reason. -

Keywords: Castle Management, LLC, Fort Lauderdale , Human Resources Administrative Assistant, Other , Fort Lauderdale, Florida