IT Procurement Coordinator

Company: Continent8
Location: Fort Lauderdale
Posted on: November 26, 2022

Job Description:

As part of our continued expansion, we are seeking an experienced IT Procurement Coordinator to join our organization, majority of work for Purchasing & Procurement of IT goods and services.
Working under the guidance of the Procurement Manager, the Procurement Coordinator will have primary responsibility for coordinating and administrating a wide variety of procurement activities from sourcing, supplier & contract administration.

*The successful individual* will form part of the wider centralized global procurement team spread across North America and Europe and *is able to provide evidence of hands-on experience in IT Procurement including in hardware for networks and cloud*.

Knowledge, Skills, Qualifications & Experience Required:

* *1+ years demonstrable experience in IT Procurement related to 3rd party colocation*
* *1+ years demonstrable experience in IT Procurement for networks and cloud*
* *5+ years demonstrable experience in general or other non-IT Purchasing/Procurement including Purchase Orders, RfQ and the below out of which min. 1+ years in IT Purchasing*
* *Working level knowledge of space & power parameters in data centers as well as different types of connectivity services*
* Ability to take responsibility, ensure accuracy, meet quality and timeliness standards
* Proven experience administering contracts related to the above subcategories
* Good understanding of MSAs, SLAs, Colocation Schedules, and circuit order forms
* Proven report writing experience
* Excellent organizational skills, attention to detail and ability to multi-task
* Understanding and researching technical aspects of what is being quoted or purchased
* Ability to analyze and raise warnings of potential risk
* Competent in using data storage, previous experience with any ERPs, CRM systems, competent active user of min. Windows Word, Excel, Powerpoint and previous experience with some internal & external portals
* Ability to plan and prioritize own work effectively
* Ability to work independently and demonstrate resiliency
* Ability to build productive relationships with team members and stakeholders of the business

The Role
In this role, you will be responsible for:

* Liaising with existing suppliers to obtain up to date pricing for third party services
* Ensuring up to date product costing and pricing is communicated promptly & effectively
* Acting as a trusted advisor to the internal stakeholders by providing them with information on existing costing and contract terms
* Ordering through accurate Purchase Orders and processing the post-order information in line with the process & policies including updating data in the relevant software in an effective and efficient manner
* Building and maintaining databases related to Procurement in a timely and accurate manner, including and not limited to: pricing, contract databases, 3rd party catalogues, documented delivery acknowledgements, documents storage
* Providing activity and purchasing reports regularly and as required
* Supporting management of goods inwards process from Bill of Materials through to final disposal of asset
* Performing supplier reconciliations from a service inventory & contract details point of view
* Supporting internal stakeholders with escalations within 3rd parties' organizations when needed
* Extracting the right information needed for internal contract enquiries such as terms and conditions of 3rd parties in orders and contracts, before sharing them internally with highlighted changes
* Extracting terms and conditions from 3rd party websites (as case) annually and bringing changes to the attention of the line manager
* Actively supporting the company's special projects and fulfilling specific objectives independently or together with team members or stakeholders
* Gaining an understanding of the goods and services ordered in multiple spend categories and promptly raising cases that need more clarifications and explanations to the line manager
* Contributing to new supplier onboarding
* Undertaking contract renewals, cancellations as allocated and according to the levels & process
* Ordering goods and services according to communicated company policy and ensuring purchases meet internal standards to cover for the different time-zones Continent 8 and their suppliers operate in
* Covering for other team members when they have time off; pro-actively coordinating with team members when planning the time off as to allow the team to have enough coverage
* Contributing to Best-in-class level procurement functioning
* Supporting stakeholders in understanding and aligning to processes and to the systems usage
* Learning and sharing knowledge with the other colleagues to contribute to the cross-training within the team
* Ensuring assertive and timely communication both internally and externally. Identifying cases that need escalation and escalating promptly

Our Company
We're an independent, international business on a mission to discover and deliver innovative technologies to enhance *our market leading connectivity, data center, cloud and cybersecurity solutions.*
Our USP is having a world class global network and reputation to match. Our agility continues to be the key to our success in being a big player in the technology sector, supported by our bespoke, personalized and exceptional customer service. We constantly achieve ambitious goals by delivering cutting-edge solutions that give us, and our clients, a competitive lead. Right now, we have data centers and points of presence in more than 60 locations across the globe, with additional locations being added monthly.
Established over 20 years ago by visionary entrepreneurs with a passion for boutique customer service, these values continue to drive Continent 8 today. We have a solid foundation, a stellar back story, and an even brighter future.
What's in it for you?

* Training and development is encouraged at all stages, learning is a given!
* Working with a large-scale network and top end technologies
* Flexible working environment
* Competitive salary
* A dynamic, growing and technology focused company

Job Type: Full-time%27618367%

Keywords: Continent8, Fort Lauderdale , IT Procurement Coordinator, Other , Fort Lauderdale, Florida