Operations Specialist

Company: MSI Recruiting
Location: Fort Lauderdale
Posted on: June 23, 2022

Job Description:

Operations Tasks
Social Media:

• Create on brand job posting templates every quarter
• Answer Glassdoor responses
• Maintain google page
• Update hours/availability for holidays
• Update phone number/address changes
• Ask for reviews from team members to improve rating
• Add postings/photos/updates to page
• Maintain compiled hyperlink on signatures
• Answer comments/tags/dms across Twitter, Instagram, and LinkedIn
• Create on brand powerpoints/sales documents/templates as needed
  Office Phone Line System:
  • Manage twilio account
  • Create and maintain flows for phone tree automation
  • Troubleshoot issues on as needed basisAirtable - Learn the system and provide the below---
    • Troubleshoot issues as needed
    • Set up automations for back office communications
    • Create/maintain database of information
    • Set up new users with appropriate access
      Job Diva - Applicant Tracking System:
      • Attend training courses to learn the Jobdiva system
      • Onboarding
      • Time cards
      • Reporting/Job recs
      • Create automatic reports for team performance
      • Troubleshooting
      • Adjustments to back end/fixing information
      • Set up new users with appropriate access
      • Make adjustments to current user access to fix security issues
        Job Boards:
        • Set up new users
        • Analyze monthly reports
        • Access super user account to see information
        • Send/set up automated reports with usage New Employee Onboarding/Training:
          • Train all new employees on all systems used
          • Create signature with hyperlink
          • Create schedules for training
          • Coordinate all trainers/trainees to facilitate successful training
            Employee Offboarding:
            • Remove access to all systems
            • Coordinate with vendors to adjust seats/keep track of seats for job boards
              Surveys/Employee Engagement:
              • Maintain, create, execute, summarize employee/client surveys
              • Implement breakout rooms
                Database & Document Organization:
                • Maintain documents and training manuals on processes

Keywords: MSI Recruiting, Fort Lauderdale , Operations Specialist, Other , Fort Lauderdale, Florida