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Operations Specialist

Company: MSI Recruiting
Location: Fort Lauderdale
Posted on: June 23, 2022

Job Description:

Operations Tasks
Social Media:

  • Create on brand job posting templates every quarter
  • Answer Glassdoor responses
  • Maintain google page
  • Update hours/availability for holidays
  • Update phone number/address changes
  • Ask for reviews from team members to improve rating
  • Add postings/photos/updates to page
  • Maintain compiled hyperlink on signatures
  • Answer comments/tags/dms across Twitter, Instagram, and LinkedIn
  • Create on brand powerpoints/sales documents/templates as needed
    Office Phone Line System:
    • Manage twilio account
    • Create and maintain flows for phone tree automation
    • Troubleshoot issues on as needed basisAirtable - Learn the system and provide the below---
      • Troubleshoot issues as needed
      • Set up automations for back office communications
      • Create/maintain database of information
      • Set up new users with appropriate access
        Job Diva - Applicant Tracking System:
        • Attend training courses to learn the Jobdiva system
        • Onboarding
        • Time cards
        • Reporting/Job recs
        • Create automatic reports for team performance
        • Troubleshooting
        • Adjustments to back end/fixing information
        • Set up new users with appropriate access
        • Make adjustments to current user access to fix security issues
          Job Boards:
          • Set up new users
          • Analyze monthly reports
          • Access super user account to see information
          • Send/set up automated reports with usage New Employee Onboarding/Training:
            • Train all new employees on all systems used
            • Create signature with hyperlink
            • Create schedules for training
            • Coordinate all trainers/trainees to facilitate successful training
              Employee Offboarding:
              • Remove access to all systems
              • Coordinate with vendors to adjust seats/keep track of seats for job boards
                Surveys/Employee Engagement:
                • Maintain, create, execute, summarize employee/client surveys
                • Implement breakout rooms
                  Database & Document Organization:
                  • Maintain documents and training manuals on processes

Keywords: MSI Recruiting, Fort Lauderdale , Operations Specialist, Other , Fort Lauderdale, Florida

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