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Corporate Event and Meeting Coordinator

Company: American Meetings, Inc. (AMI)
Location: Fort Lauderdale
Posted on: May 16, 2022

Job Description:

We are seeking talented individuals who will thrive in our collaborative, diverse, fast-paced environment. The Meeting Coordinator provides direct support to the AMI Meeting Planners, assisting them from the start of the meeting through the close-out of the meeting. Includes building registration and virtual meeting websites, creating and printing materials requested on-site, coordinating shipping logistics of materials needed on-site, managing expenses, managing exhibitor and sponsorship sales, and general client services (as required per meeting).

Key Responsibilities:
Responsible for creating event websites, registration pages, invitations, and email communication utilizing Meetings Management software tool (Cvent, Notified, SalesForce, Zoom). Assists users as necessary - Candidate must have experience building and maintaining websites.
Use attention to detail, organizational skills, and time management skills to multitask through coordinating several meetings at once. Candidate must be extremely detailed oriented .
Monitors meeting requests on a daily basis and provides customer service support on the status/progress of their requests.
Responsible for accuracy of reporting information examples include: attendee counts, registration information, attendance of events, attendee management information, etc.
Prepares Meetings Data reports
Supports meeting planner with attendee's travel logistics. Includes setting up air desk, reviewing flight and ground manifests, and rooming lists.
Creates and prints meeting collateral materials within approved client guidelines.
Coordinates the shipping logistics of materials needed on-site
Support each of the Meeting Planner with any tasks meeting-related, including virtual meeting card processing on a per meeting basis
Complete all tasks and projects as directed and ensure timely delivery based on deadlines
On-site support and travel when necessary
Qualifications for Meeting Coordinator
High school diploma or higher
Excellent communication skills
Must have strong computer/technical skills with basic proficiency in MS Word, Excel, and Outlook
Excellent customer skills with a strong sense of professionalism
Must be willing to travel
Excellent attention to detail is a must
Must be self-motivated, organized, and have excellent prioritization skills
Must be able to work well in a fast-paced environment
Ability to work effectively independently and in a team environment
Cvent experience is a plus but not required
Notified/Intrado (Studio and VX) is a plus but not required
HTML code knowledge is a plus but not required

Keywords: American Meetings, Inc. (AMI), Fort Lauderdale , Corporate Event and Meeting Coordinator, Other , Fort Lauderdale, Florida

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