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Executive Assistant

Company: Simpson & Associates, LLC
Location: Fort Lauderdale
Posted on: April 10, 2021

Job Description:

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities

  • Act as the point of contact between the CEO and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Handle requests and queries appropriately
  • Manage and schedule meetings and appointments
  • Take dictation and minutes
  • Source office supplies
  • Produce reports, presentations, and briefs
  • Devise and maintain an office filing system
  • Calendar management for executives
  • Aid executive in preparing for meetings
  • Responding to emails and document requests on behalf of executives
  • Draft slides, meeting notes and documents for executives
    Requirements
    • Reliable source of transportation is required
    • Proven work experience as an Executive Assistant of at least two (2) years
    • Knowledge of office management systems and procedures such as Lawcus
    • Outstanding organizational and time management skills
    • Up-to-date with latest office gadgets and applications
    • Ability to simultaneously task and prioritize daily workload
    • Excellent verbal and written communications skills
    • Discretion and confidentiality
      Qualifications
      • Bachelor's degree or equivalent experience preferred
      • Proficient in Microsoft Office and Google suite
      • Experience in managing multiple priorities, administrative coordination, and logistics
      • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
      • Strong written and verbal communication skills

Keywords: Simpson & Associates, LLC, Fort Lauderdale , Executive Assistant, Other , Fort Lauderdale, Florida

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