HR / Payroll Administrator

Company: First Choice Commercial Janitorial
Location: Fort Lauderdale
Posted on: May 23, 2023

Job Description:

HR /Payroll -Benefits AdministratorResponsibilities:Responsible for the administration of all day-to-day support of Human Resources / Operations, including benefits administration, new hire processing, payroll processing, assisting managers and team members with inquiries, and other duties and responsibilities as assignedResponsibilities include maintaining accurate employee records, processing payroll through our Onboarding system, validate/verify employee time records and process garnishments. Run payroll reports and distribute to Sr. Management, and ensure organization is in compliance.The job requires extra hours especially around end-of-month deadlines and end-of year deadlines.The peak seasonspans from November through January. PTO blackouts may apply in peak season.The successful candidate will work directly with the Human Resource-Payroll Director.Mission:To ensure the company's payroll process runs smoothly, supportive of Human Resources, Payroll and Operations.Key Performance Indicators (KPIs)# Payroll errors per month# Payroll corrections & changes% Payroll payment accuracy% Master data accuracyOvertime Data Analysis - % of Reduction per Division DepartmentsOn time filing of compliance related reports with 100% accuracyRoles & Responsibilities:Prepare, maintain, and update employee data for the HR information systemProcess New Hires Onboarding Paperwork (W-4 and I-9)Input New Hire data in Timekeeping and Payroll PortalsValidate employee banking information is accurate for direct deposit setup.Review and Maintain time records in Timekeeping PortalsRuns and distributes daily reports to Sr. Operations team, including actual vs scheduled hours, overtime report, etc.Verify attendance per job site to Master records.Prepares and submits payroll filesEnsure Time Records are accurate prior to exporting to payroll PortalHandle complaints or questions from co-workers and employees regarding discrepancies of clock-in time dailyProcess payroll, including updating employee numbers, hours, garnishments, etc.Complete wage statement requestsPrepare and/or run payroll and HR related reportsVerify employees Termination date with the Area Manager and update Timekeeping and Payroll portal with data.Update new job locations in Timekeeping and Payroll portals.Prepare, review, and file compliance related documents and reports such as EEO-1, OSHA 300AManage year-end W2 audit/corrections and distributionPerform scheduled audits of data inputs to ensure data integrityPrepare and analyze HR metricsMaintain Operations budgetPrepare compensation analysis as neededAssist in system usage training, maintenance, troubleshooting and design of HRIS as neededSupport Operations Director on a as needed basisOther duties as assignedKnowledge and SkillsMust be able to keep confidentiality and practice discretion in all areasMust always use professional phone etiquetteMust have excellent communication skills and interpersonal skillsAble to prioritize responsibilities and meet deadlinesAbility to be an effective team member and display initiativeAbility to work independentlyDetail-oriented with strong organizational and time management skillsSolid computer skills including proficiency with Microsoft Office, Excel, and Google Drives2+ Years' experience with payroll processing requiredExperience with Timekeeping system and scheduling software a plusRequirements:Bilingual - SpanishSupport Operations / Payroll Director -Weekend Task as assigned, As RequiredAble to provide support on Holiday's and Weekends.Education / Experience:Associates degree in Accounting or Finance or equivalent experience3 years of experience in HR, Accounting, or related fieldExperience with Payroll - ADP/Paychex preferredAdvanced MS excel skills requiredAnalytical and inquisitive mindsetEfficient attention to detailAptitude for numbers and quantitative skillsGood communicationExhibit business maturity including ability to handle confidential information

Keywords: First Choice Commercial Janitorial, Fort Lauderdale , HR / Payroll Administrator, Human Resources , Fort Lauderdale, Florida