Maintenance Director
Company: Allegro Management Company Llc
Location: Fort Lauderdale
Posted on: January 21, 2023
Job Description:
Our Company Allegro is a respected leader in the senior living
industry, actively engaged in ownership, operations, design,
development and property management services for multiple luxury
brands throughout the US, with corporate headquarters located in
St. Louis, MO. The primary responsibility of the Maintenance
Director is to assist the Executive Director (ED) in maintaining
and operating the physical aspects of the Community. The
Maintenance Director will organize, participate in, direct and
supervise the Community maintenance program in an efficient,
cost-effective manner; safely meeting residents needs in strict
accordance with Company policies and procedures and in compliance
with federal, state and local requirements. Areas of
Responsibility:
- Recruit, train, manage, motivate, and evaluate Maintenance
personnel according to Company policies and procedures.
- Schedule Maintenance personnel to ensure that the Community is
appropriately staffed at all times including weekends and in the
event of an emergency.
- Oversee and monitor that the Maintenance staff are properly
accounting for hours worked using time clock system. Review the
time clock records at least twice weekly. Submit payroll and new
hire paperwork as required.
- Participate in Maintenance Department Performance Plan
development in order that Company goals are met.
- Ensure that all required administrative reports are submitted
to appropriate departments on time.
- Develop and implement a preventative maintenance program using
the on-line maintenance management system to track and plan. Ensure
that mechanical equipment, building structures and grounds are
properly maintained.
- Prepare Maintenance budget within approved guidelines and
according to Company policies and procedures, utilizing review of
maintenance purchases and discussion of future projects or needs
with the ED.
- Assure in-service training programs are scheduled for
Maintenance Department associates. Attend as appropriate.
- Implement and maintain a training program for all associates on
the Community Hazard Communications program.
- Coordinate Community Safety Committee. Conduct regular meetings
according to Company policy.
- Pick up and delegate maintenance requests and work orders each
day. Follow up to ensure that outstanding work is completed in a
timely manner and any delays are communicated to ED and resident
when applicable.
- Complete project tasks and work orders on an individual basis
as needed. A minimum of 30 percent of daily work load should be
scheduled in this manner.
- Ensure that work requests are properly prioritized, work is
completed and entered into on-line maintenance management
system.
- Complete monthly maintenance task list items and review with
ED.
- Follow OSHA and Company guidelines relating to lock down and
tag out procedures that are approved for the Community.
- Ensure safety data sheets (SDS) are properly maintained.
- Supervise the maintenance of all machinery, electric and
mechanical equipment.
- Program, monitor, and perform daily checks on door access
control systems and security camera systems. Make adjustments to
door access system seasonally or as needed.
- Assure that all gauges, thermometer, water meters, etc. are
checked on a regular basis.
- Have all equipment and systems inspected regularly for proper
function and compliance with local codes, ordinances, and safety
regulations. Follow up on repairs as needed.
- Train other staff members in all emergency systems in the
Community.
- Schedule, supervise and document fire drills as required by
regulations.
- Ensure all ACHA regulations and policies are followed per life
safety codes.
- Program, monitor and perform daily checks on door access
control systems and security camera systems. Make adjustments to
door access system seasonally or as needed.
- Maintain daily, monthly and annual logs and data on repairs and
maintenance of equipment and machinery.
- Check and maintain the Building Life safety system, i.e. Fire
panel, for proper operation on a daily basis.
- Check operation of HVAC, i.e. cooling towers/chillers,
circulation pumps, rooftop units, exhaust fans and any energy
management, computer based systems for faults on a daily
basis.
- Check all exterior building/parking lot lighting for correct
operation and illumination for a safe and secure environment on a
weekly basis.
- Check for proper operation of SARA or the specific type of
community resident panic call system and its components on a daily
basis.
- Maintain necessary records and inventory controls to ensure
that adequate maintenance supplies are on hand and to prevent
theft.
- Keep an EPA refrigerant log book if refrigerant is stored on
property or use of refrigerant gauges is kept on property.
- Advise the ED regarding all maintenance contracts, their cost
and their expiration dates.
- Utilize Companys membership with Global Purchasing
Organizations (GPOs) such as Innovatix, Premier or Navigator to
competitively shop for maintenance supplies and equipment on a
routine basis. Keep abreast of new products and less expensive ways
of making repairs.
- Obtain quotes from contractors for repairs and/or replacements
to Community structures and equipment, as needed or directed.
- Oversee and coordinate the work of contractors at the Community
to ensure that work is completed in a timely manner and to contract
specifications.
- Oversee maintenance functions necessary to ready vacant
apartments for new move-ins. Ensure that apartments are readied to
management standards and in a timely manner.
- Update the status of the vacant apartments to Sales & Marketing
on a daily basis.
- Meet with landscaping contractor when on site to go over
property condition on a weekly basis.
- Meet daily with ED to discuss Community operations.
- Work in conjunction with other Community Department Heads to
assist incoming residents.
- Annually update and implement a Comprehensive Emergency
Management Plan (CEMP) with ED per Company and County guidelines
where required.
- Provide services and interactions throughout the Community
which delight the residents, prospects, and the greater community
with inspired experiences which result in referrals and high
occupancy.
- Attend and participate in all meetings and training as directed
by Company policy and the ED.
- Maintain high standards of personal appearance and grooming,
which includes wearing the proper uniform and name tag when on
duty, and coach Lead Maintenance Assistant and Maintenance
Assistants to do the same.
- Be watchful of signs that residents are not able to function
independently or a change in residents behavior. Report all signs
to the ED following the Company policies and procedures.
- Report any and all deferred maintenance, vandalism or hazardous
situations to the ED as discovered and take appropriate action as
necessary.
- Ensure understanding of and compliance with all regulations
regarding residents rights.
- Maintain confidentiality of all pertinent resident, associate,
Community or Company information deemed as such.
- Other duties as assigned. Special
Requirements/Certifications:
- Must be a minimum of 18 years of age. State specific guidelines
may apply.
- High school diploma or equivalent required. Technical school
diploma preferred.
- Minimum of 2 years maintenance-related experience in senior
living, hospitality, apartment complex or similar background.
Includes working knowledge of plumbing, electrical, carpentry,
painting, and HVAC systems.
- Must have EPA 608 certification or be willing to obtain same
within 90 days of hire.
- OSHA and pool maintenance certification desirable.
- Must be computer literate, with a working knowledge of
Microsoft Office products and comfortable learning and using other
company software (i.e.: on-line maintenance management system,
accounting system, and on-line learning management system).
- Must be an independent worker with good verbal/written
communication skills able to multi-task and problem solve.
- Must possess good decision-making skills and have a sense of
safety awareness.
- Must have a positive Criminal Background Screening.
- Must pass a physical having no signs or symptoms of a
communicable disease including tuberculosis where required. Freedom
from tuberculosis must be documented on an annual basis where
required.
- The Community is a drug free workplace; associates are subject
to adherence to the Company Drug Free Workplace policy. Allegro is
an EOE (Equal Opportunity Employer) and drug-free workplace.
Keywords: Allegro Management Company Llc, Fort Lauderdale , Maintenance Director, Executive , Fort Lauderdale, Florida
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