ADMINISTRATIVE ASSISTANT* (NON-CLASSIFIED) - OFFICE OF PROFESSIONAL STANDARDS AND EMPLOYEE RELATION
Company: City of Fort Lauderdale, FL
Location: Fort Lauderdale
Posted on: January 27, 2023
Job Description:
POSITION SUMMARY The City of Fort Lauderdale employees possess a
passion for public service demonstrated by a high degree of
enthusiasm, self-reliance, and job proficiency. They effectively
convey the vision and mission of the organization and provide
excellent service and satisfaction to our internal and external
customers. Supports the Office of Professional Standards and
Employee Relations by performing administrative services. Assists
management with administrative tasks such as transcribing
statements and meeting minutes, scheduling meetings, and answering
inquiries. Prepares and proofreads various reports detailing the
administrative information handled by the position. Will handle
confidential information. NOTE: The duties of this position will
include all of those duties set forth in the official job
description.This position shall remain open until a sufficient
number of qualified applications have been received.The City offers
a wide variety of benefits to employees. In addition to the
competitive benefits package and salary, the City participates in
the Florida Retirement System (FRS) which offers an investment
option and a pension option, and requires a 3% contribution from
employees. New hires are automatically enrolled in FRS. Say "Hello"
to the City of Fort Lauderdale and Say "Goodbye" to Your Student
Loan! That's right! Under the U.S. Department of Education's Public
Service Loan Forgiveness ( PSLF ) program, the remaining balance on
your student loan may be forgiven after you have made 120
qualifying monthly payments while working full-time at the City of
Fort Lauderdale! Please visit
www.fortlauderdale.gov/PublicServiceLoanForgiveness for more
information or to see if you qualify. This is an "at-will" position
and not subject to Civil Service Rules or any collective bargaining
agreement. Women, minorities, and veterans are strongly encouraged
to apply. ESSENTIAL JOB FUNCTIONS
- Provides responsible and complex administrative and clerical
duties in support of an assigned area of responsibility
- Processes and proofreads a wide variety of reports, letters,
memoranda and statistical charts; types from rough draft or verbal
instruction; may independently compose correspondence related to
assigned responsibilities
- Maintains a calendar of activities, meetings and various
events; coordinates activities with other City departments, the
public and outside agencies
- Screens office and telephone callers; provides front counter
assistance, including accepting applications and providing
information; responds to and resolves complaints and requests for
information on policies, procedures, systems and precedents
relating to assigned responsibilities
- Attends a variety of meetings; prepares and compile agenda
packets; takes and prepares minutes; disseminates information, as
appropriate
- Maintains detailed and accurate records; provides, creates and
submits reports as required.
- Maintains department filing, records and rosters; develops,
implements and modifies filing systems, and archives files
- Operates a variety of office equipment including copiers,
facsimile machine and computer; input and retrieve data and text;
organizes and maintains disk storage and filing
- Maintains inventory of supplies; obtain estimates for ordering
purposes; orders supplies as needed; ensures compliance of policies
and procedures
- Prepares a variety of documents for the purchase of supplies
and equipment
- Maintains records related to the division's budget and
expenditures
- Performs related work as required JOB REQUIREMENTS & WORK
ENVIRONMENT Have successfully completed at least two (2) years of
college coursework in business administration, public
administration, political science, or a related field from an
accredited collegeOne (1) or more years of experience performing
intermediate administrative work. Additional qualifying experience
or completion of coursework at an accredited college or university
in a job related field, may substitute on a year-for-year basis for
the required experience or education.Experience can include
internship experience. PREFERENCES
- Education: Bachelor's degree in public administration, business
administration, political science, or similar degree field. Prior
Experience in:
- Human Resources
- Law Offices
- Government
- Transcribing recorded statements and/or meeting minutesSpecial
Requirements: Non-Essential Employees will not be required to work
during a declared emergency but may be required to work in some
capacity after the declared emergency. The employee's Department
Head will determine when the employee will be required to work.
WORKING ENVIRONMENT: Office or similar indoor environment
Frequently or Often Outdoor environment Seldom or Never Street
environment (near moving traffic) Seldom or Never Construction site
Seldom or Never Confined Space Seldom or Never In the community
(homes, businesses, etc.) Seldom or Never Lab Seldom or Never
Warehouse environment Seldom or Never PHYSICAL STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS The position is generally
sedentary. Employees sit most of the time, but may walk or stand
for brief periods of time. The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. HOW TO APPLY/
VETERAN INFORMATION Applications will be reviewed and the hiring
authority will contact those applicants whose application reflects
the best match of experience for the position.The City of Fort
Lauderdale offers a comprehensive benefits package to all regular
full-time employees including vacation, holiday, and sick leave as
well as medical, dental, vision, life and short-term disability
insurance.Click here for an overview of employment information
including our benefits package.Closing Date/Time: Continuous
Keywords: City of Fort Lauderdale, FL, Fort Lauderdale , ADMINISTRATIVE ASSISTANT* (NON-CLASSIFIED) - OFFICE OF PROFESSIONAL STANDARDS AND EMPLOYEE RELATION, Administration, Clerical , Fort Lauderdale, Florida
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