ADMINISTRATIVE ASSISTANT* (NON-CLASSIFIED) - OFFICE OF PROFESSIONAL STANDARDS AND EMPLOYEE RELATION

Company: City of Fort Lauderdale, FL
Location: Fort Lauderdale
Posted on: January 27, 2023

Job Description:

POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Supports the Office of Professional Standards and Employee Relations by performing administrative services. Assists management with administrative tasks such as transcribing statements and meeting minutes, scheduling meetings, and answering inquiries. Prepares and proofreads various reports detailing the administrative information handled by the position. Will handle confidential information. NOTE: The duties of this position will include all of those duties set forth in the official job description.This position shall remain open until a sufficient number of qualified applications have been received.The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This is an "at-will" position and not subject to Civil Service Rules or any collective bargaining agreement. Women, minorities, and veterans are strongly encouraged to apply. ESSENTIAL JOB FUNCTIONS

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides front counter assistance, including accepting applications and providing information; responds to and resolves complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compile agenda packets; takes and prepares minutes; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required.
• Maintains department filing, records and rosters; develops, implements and modifies filing systems, and archives files
• Operates a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtain estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Maintains records related to the division's budget and expenditures
• Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Have successfully completed at least two (2) years of college coursework in business administration, public administration, political science, or a related field from an accredited collegeOne (1) or more years of experience performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job related field, may substitute on a year-for-year basis for the required experience or education.Experience can include internship experience. PREFERENCES
  • Education: Bachelor's degree in public administration, business administration, political science, or similar degree field. Prior Experience in:
    • Human Resources
    • Law Offices
    • Government
    • Transcribing recorded statements and/or meeting minutesSpecial Requirements: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. WORKING ENVIRONMENT: Office or similar indoor environment Frequently or Often Outdoor environment Seldom or Never Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position.The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.Click here for an overview of employment information including our benefits package.Closing Date/Time: Continuous

Keywords: City of Fort Lauderdale, FL, Fort Lauderdale , ADMINISTRATIVE ASSISTANT* (NON-CLASSIFIED) - OFFICE OF PROFESSIONAL STANDARDS AND EMPLOYEE RELATION, Administration, Clerical , Fort Lauderdale, Florida