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Administrative and Accounting Assistant

Company: Grove Gate Financial
Location: Fort Lauderdale
Posted on: June 23, 2022

Job Description:

Job descriptionAbout usGrove Gate Financial is a fully integrated private real estate investment company with over 30 years of experience in the sourcing, underwriting and managing of a broad range of real estate equity investments and debt products throughout the United States with a strong specialization in Florida and Puerto Rico.Job DescriptionWe are seeking an Administrative and Accounting Assistant to become a part of our team! This position is to support our day-to-day operations from our main office in Fort Lauderdale, Florida.Job TitleAdministrative AssistantJob Description SummaryResponsible for working with the property management, accounting and executive teams in day-to-day operations and administrative and accounting tasks.Job DescriptionFull Job DescriptionThis is a significant career opportunity to join the team of an established real estate investment and management firm. We are looking for an Administrative and Accounting Assistant to perform daily administrative and accounting tasks that will support our financial, management and executive teams. Responsibilities include posting transactions, processing payables and receivables, bank reconciliations, preparing excel spreadsheets, generating reports and other administrative and accounting tasks as required.Excellent written, verbal and computer skills are required.Responsibilities

  • Process accounts payable for multiple companies
  • Reconcile invoices and identify discrepancies
  • Enter financial transactions into accounting software
  • Maintain digital and physical financial records
  • Process vendor payments.
  • Participate in weekly team meetings
  • Support other accounting functions as needed
  • Perform accounts receivable duties
  • Post, process, and deposit received payments.
  • Assist in month-end reporting procedures and insure timely preparation of various monthly reports.
  • Reconcile monthly bank statements for multiple companies
  • Prepare and maintain Excel spreadsheets
  • Prepare PowerPoint presentations
  • Assist in preparing leasing documents in MS Word
  • Perform filing and general administrative duties including the composing and typing of correspondence such as email's memo's, letters, etc.
  • Additional duties and projects as assigned Requirements
    • Bachelor's degree in Business Administration, Accounting or related discipline preferred; minimum of high school diploma required.
    • 2+ years of accounting, finance, clerical or administrative experience in a busy office environment or related experience, or any similar combination of education and experience
    • Proficiency with computers and Microsoft Office Suite, with strong skills in Excel and Word
    • Experience with Propertyware is a plus
    • Must have QuickBooks experience.
    • Familiarity with basic accounting and bookkeeping procedures and principles
    • Accounts Receivables experience
    • Accounts Payable knowledge
    • Good math skills and the ability to spot numerical errors
    • Demonstrated initiative and sense of urgency in daily duties by meeting or improving upon deadlines
    • Proven record of providing excellent internal and external customer service
    • Excellent oral and written communications skills
    • Detail-oriented and comfortable working in a fast-paced environment and receiving requests from partners and staff alike
    • Ability to handle sensitive, confidential information
    • Ability to work independently and as a productive member of a team
    • The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
    • Work experience as an Accounting Assistant or Accounting Clerk
    • Exceptional time management skills
    • Commitment to working efficiently and accurately
    • Detailed oriented and organized
    • Bi-lingual English/Spanish (preferred)Physical Requirements
      • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
      • May involve periods of standing, such as operating at a copier/fax/scanner
      • Involves movement between departments, floors, and properties to facilitate work
      • Involves work such as conducting tours throughout the property/portfolio, usually performed by walking and/or climbing stairs
      • Regularly required to talk, hear, and use hands and fingers to write and type
      • Ability to read and understand information and ideas presented orally and in writing
      • Ability to communicate information and ideas in writing and orally so others will understand
      • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, computer displays and physical inspection of properties and sitesGrove Gate Financial provided the following inclusive hiring information:We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Keywords: Grove Gate Financial, Fort Lauderdale , Administrative and Accounting Assistant, Administration, Clerical , Fort Lauderdale, Florida

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