ADMINISTRATIVE ASSISTANT I
Company: State of Florida
Location: Fort Lauderdale
Posted on: June 22, 2022
Agency: Office of the Attorney General
Working Title: ADMINISTRATIVE ASSISTANT I - 41001253
Salary: $30,000 - $35,000
Posting Closing Date: 06/15/2022
This is a re-advertisement. Prior applicants need not re-apply
Our Organization and Mission: The Office represents the State of
Florida in state and federal civil and criminal courts, from trial
courts to the Supreme Court of the United States.
Pay: $30,000- $35,000
Position Summary:This position is in the Consumer Protection
Divisionin the Ft. Lauderdale Bureau, and is a full-time, highly
responsible administrative position that requires the individual to
work independently with limited supervision. This position requires
strong organizational skills, excellent communication skills (both
verbal and written), and the ability to multitask effectively. Good
computer skills are essential.This position works as part of a team
to provide legal administrative support to several attorneys and
investigators in a fast-paced environment and requires an
understanding of the court procedures and rules.
Qualifications:A bachelor's degree and one year of administrative
experience related to the duties of this position, as described in
A master's degree can substitute for the required experience.
Professional or nonprofessional experience as described above can
substitute on a year-for-year basis for the required college
Preference will be given to applicants with the following:
- Legal secretarial or legal support experience.
- Experience working in a law firm, legal department, or
courthouse, in a support role.
- A degree, diploma or certificate in paralegal or legal
assisting, and who also have administrative support
experience;ORapplicants who are current students in a paralegal or
legal assisting course, and who also have administrative support
- Experience assisting several attorneys at one time.
**An administrative skills exercise will be administered as part of
the selection process. In order to advance to the next stage of the
selection process a passing score of 50% is required.These skills
exercises may take place at any time during the selection
process,and must be completed in-person at one of the OAG offices
The Work You Will Do:
This position may include the following responsibilities:
- Prepare forms, letters, memoranda and legal pleadings and
financial reports as required.
- Proofread and format pleadings and correspondence.
- Docket and file pleadings and correspondence.
- Create and maintain case files on current cases.
- Create and maintain excel spreadsheets.
- Make travel arrangements and reservations, schedule court
reporters, and set hearings, etc.
- Maintain attorney calendars and monitor emails as
- Independently prepare correspondence as required.
- Communicate via letter and telephone with public officials,
attorneys, and consumers.
- Assist with administrative functions such as purchase
requisitions, supplies, invoices, and travel.
- Acts as backup receptionist;greets and assists all visitors to
the agency; receives and screens incoming telephone calls and makes
- Sorts and processes mail.
- Assists with preparing files for scanning to the archives, and
- Assist with special projects as needed.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The
States total compensation package for employees features a highly
competitive set of employee benefits including:
- Annual and Sick Leave benefits.
- Nine paid holidaysand onePersonal Holiday each year.
- State Group Insurance coverage options, including health, life,
dental, vision, and other supplemental insurance option.
- Retirement plan options, including employer contributions(For
more information, please click ).
- Flexible Spending Accounts
- Tuition waivers.
- And more!
For a more complete list of benefits, visit .
IMPORTANT NOTICE:To be considered for the position, all applicants
Submit a complete and accurate application profile necessary for
qualifying such asdates of service, reason for leaving, etc. In
addition, all applicants must ensure all employment and/or detailed
information about work experience is listed on the application
(including military service, self-employment, job-related volunteer
work, internships, etc.) and that gaps in employment are
explained.NOTE: Any required experience and/or preferences listed
in the advertisement must be verified at the time of
- Ensure that applicant responses to qualifying questions are
verifiable by skills and/or experience stated on the employment
application and/or resume. Applicants who do not respond to the
qualifying questions will not be considered for this position.
- The elements of the selection process may include a skill
- Current and future vacancies may be filled from this
advertisement for a period of up to six months. Following the
six-month period, a new application must be submitted to an open
advertisement to be considered for that vacancy.
- OAG employees are paid biweekly. All state employees are
required to participate in the direct deposit program pursuant to
s. 110.113, Fs.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:All OAG positions
are "sensitive or special trust" and require favorable results on a
background investigation including fingerprinting, pursuant to s.
110.1127(2)(a), F.S. The State of Florida supports a Drug-Free
Workplace, all employees are subject to reasonable suspicion or
other drug testing in accordance with section 112.0455, F.S.,
Drug-Free Workplace Act.We hire only U.S. citizens and those
lawfully authorized to work in the U.S.
E-VERIFY STATEMENT:The Office of the Attorney General participates
in the U.S. governments employment eligibility verification program
(e-verify). E-verify is a program that electronically confirms an
employees eligibility to work in the United States after completion
of the employment eligibility verification form (i-9).
REMINDERS:Male applicants born on or after October 1, 1962, will
not be eligible forhireorpromotionunless they are registered with
the Selective Service System (SSS) before their 26th birthday, or
have a Letter of Registration Exemption from SSS. For more
information, please visit the SSS website at: https: //www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please
check with the FRS on how your current benefits will be affected if
you are re-employed with the State of Florida. Your current
retirement benefits may be canceled, suspended, or deemed
ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative
Action Employer, and does not tolerate discrimination or violence
in the workplace.
Candidates requiring a reasonable accommodation, as defined by the
Americans with Disabilities Act, must notify the agency hiring
authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to
allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees
are subject to reasonable suspicion drug testing in accordance with
Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida
Statutes,candidates eligible for Veterans Preference will receive
preference in employment for Career Service vacancies and are
encouraged to apply. Certain service members may be eligible to
receive waivers for postsecondary educational
requirements.Candidates claiming Veterans Preference must attach
supporting documentation with each submission that includes
character of service (for example, DD Form 214 Member Copy #4)
along with any other documentation as required by Rule 55A-7,
Florida Administrative Code. Veterans Preference documentation
requirements are available by clicking . All documentation is due
by the close of the vacancy announcement.
Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami
Keywords: State of Florida, Fort Lauderdale , ADMINISTRATIVE ASSISTANT I, Administration, Clerical , Fort Lauderdale, Florida
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