ADMINISTRATIVE ASSISTANT I

Company: State of Florida
Location: Fort Lauderdale
Posted on: June 22, 2022

Job Description:

Requisition No:624124

Agency: Office of the Attorney General

Working Title: ADMINISTRATIVE ASSISTANT I - 41001253

Position Number:41001253

Salary: $30,000 - $35,000

Posting Closing Date: 06/15/2022

Anticipated Vacancy

This is a re-advertisement. Prior applicants need not re-apply

Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay: $30,000- $35,000

Position Summary:This position is in the Consumer Protection Divisionin the Ft. Lauderdale Bureau, and is a full-time, highly responsible administrative position that requires the individual to work independently with limited supervision. This position requires strong organizational skills, excellent communication skills (both verbal and written), and the ability to multitask effectively. Good computer skills are essential.This position works as part of a team to provide legal administrative support to several attorneys and investigators in a fast-paced environment and requires an understanding of the court procedures and rules.

Qualifications:A bachelor's degree and one year of administrative experience related to the duties of this position, as described in the posting.
A master's degree can substitute for the required experience.
Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

Preference will be given to applicants with the following:

• Legal secretarial or legal support experience.
• Experience working in a law firm, legal department, or courthouse, in a support role.
• A degree, diploma or certificate in paralegal or legal assisting, and who also have administrative support experience;ORapplicants who are current students in a paralegal or legal assisting course, and who also have administrative support experience.
• Experience assisting several attorneys at one time.
  
  **An administrative skills exercise will be administered as part of the selection process. In order to advance to the next stage of the selection process a passing score of 50% is required.These skills exercises may take place at any time during the selection process,and must be completed in-person at one of the OAG offices in Florida**
  
  The Work You Will Do:
  
  This position may include the following responsibilities:
  
  
  • Prepare forms, letters, memoranda and legal pleadings and financial reports as required.
  • Proofread and format pleadings and correspondence.
  • Docket and file pleadings and correspondence.
  • Create and maintain case files on current cases.
  • Create and maintain excel spreadsheets.
  • Make travel arrangements and reservations, schedule court reporters, and set hearings, etc.
  • Maintain attorney calendars and monitor emails as requested.
  • Independently prepare correspondence as required.
  • Communicate via letter and telephone with public officials, attorneys, and consumers.
  • Assist with administrative functions such as purchase requisitions, supplies, invoices, and travel.
  • Acts as backup receptionist;greets and assists all visitors to the agency; receives and screens incoming telephone calls and makes correct referrals.
  • Sorts and processes mail.
  • Assists with preparing files for scanning to the archives, and with shredding.
  • Assist with special projects as needed.
    
    The Benefits of Working for the State of Florida:
    
    Working for the State of Florida is more than a paycheck. The States total compensation package for employees features a highly competitive set of employee benefits including:
    
    
    • Annual and Sick Leave benefits.
    • Nine paid holidaysand onePersonal Holiday each year.
    • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance option.
    • Retirement plan options, including employer contributions(For more information, please click ).
    • Flexible Spending Accounts
    • Tuition waivers.
    • And more!
      
      For a more complete list of benefits, visit .
      
      IMPORTANT NOTICE:To be considered for the position, all applicants must:
      
      Submit a complete and accurate application profile necessary for qualifying such asdates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
      
      
      • Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
      • The elements of the selection process may include a skill assessment exercise.
      • Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
      • OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, Fs.
        
        CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.We hire only U.S. citizens and those lawfully authorized to work in the U.S.
        
        E-VERIFY STATEMENT:The Office of the Attorney General participates in the U.S. governments employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employees eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
        
        REMINDERS:Male applicants born on or after October 1, 1962, will not be eligible forhireorpromotionunless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
        
        The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
        
        Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
        
        The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
        
        VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.
        
        Nearest Major Market: Fort Lauderdale
        Nearest Secondary Market: Miami
        

Keywords: State of Florida, Fort Lauderdale , ADMINISTRATIVE ASSISTANT I, Administration, Clerical , Fort Lauderdale, Florida