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Administrative Coordinator

Company: Alj Services LLC
Location: Fort Lauderdale
Posted on: May 4, 2021

Job Description:

Job DescriptionAdministrative Officer Requirements and Qualifications:

  • Excellent customer service skills
  • Excellent written and verbal communication skills
  • Fast, proficient, and accurate typist
  • Excellent time management skills; ability to prioritize
  • Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Comfortable in both a leadership and team-player role, manage team members, lead assistant meetings, and supervises when needed
  • Prior experience as an office assistant, office administrator, or handling administrative responsibilities in a related field
  • Highly organized, detail-oriented, and multi-tasker who works well in a fast-paced environment
  • Effective problem-solver
  • Proficient computer skills, including Quick Books, Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • High school diploma or GED equivalent required
  • 2+ years of experience as an administrative assistantDuties and Responsibilities:
    • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
    • Creating, updating, and maintaining records and databases
    • Updating office policies and procedures
    • Scheduling company calendar and updating as needed
    • Preparing reports on expenses, office budgets, and other expenditures
    • Supporting department managers, staff, and CEO
    • Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
    • Collaborate with directors to devise and implement strategic administrative improvements
    • Oversee expenditures and work with the accounting department to manage the company---s budget
    • Perform basic bookkeeping tasks as needed
    • Recruit, new employees based on departmental needs
    • Evaluate current employees; provide support where needed
    • Assign work tasks, create schedules, and manage calendars
    • Organize and facilitate workflow to ensure a productive workplace
    • Oversee facility management and maintenance
    • Coordinate with outside vendors and contractors
    • Directly supervise clerical support staff
    • Maintain records and databases of employee information and company operations
    • Create reports, prepare presentations, and write letters
    • Coordinate the use and organization of office space
    • Manage inventory of office supplies; purchase supplies and equipment when needed
    • Operate office machinery such as computers, photocopiers, and printers; perform light maintenance and troubleshooting

Keywords: Alj Services LLC, Fort Lauderdale , Administrative Coordinator, Administration, Clerical , Fort Lauderdale, Florida

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