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Administrative Assistant

Company: Elderly Housing Development Operations Corporation
Location: Fort Lauderdale
Posted on: September 16, 2020

Job Description:

Job Details Full-timeEstimated: $34,000 - $44,000 a year5 hours ago Qualifications - Microsoft Excel - Communication skills - Supervising experience - Microsoft Powerpoint - Customer service Full Job Description Job Description Status: Full Time / Exempt Job Summary The Administrative Assistant will provide executive level support and coordination including but not limited to a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external staff, residents, and vendors to ensure the smooth and effective administration of headquarters. Primary Responsibilities Essential Job Duties and Responsibilities - Provides administrative support. - Organize and follow-up on construction requests. Meet with President/CEO to review and get approval - Work with VP of Field Operations on various property projects - Create weekly report from field - Receive complaints from tenants and follow-up. Meet with President/CEO to review - Work with regional service coordinators on various projects - Update and improve Service Coordinator Manual - Manage Service Coordinator Quality Control surveys, resident surveys - Manages travel arrangements for service coordinators. - Coordinates effective meetings by organizing and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing, data projector and refreshments. - Maintains organized filing systems for recording and storing information. - Gather information for the EHDOC magazine and provide to publisher - Represents EHDOC to the residents and staff. - Assists with updating and training other admin support on new processes and commitment to quality and customer satisfaction. - Works independently and with the executive team on special non-recurring and ongoing projects. - Acts as the project manager for special projects at the request of the President/ CEO or other member of the Executive staff. - Creates an environment for success through good communication and team building. - Supports the building of positive relationships across the organization. - Demonstrates leadership by remaining knowledgeable regarding current best practices and integrates this into all aspects of role. Other Duties and Responsibilities - Demonstrates understanding and endorsement of EHDOC's Mission, Vision, and Standards of Excellence. - Demonstrates respect and value of resident's choices, decisions, and preferences, accepts diversity in others, and treats all individuals equally and with respect. - Demonstrates personal integrity, credibility, and flexibility within the scope of position responsibilities. - Demonstrates the ability to understand, interpret, and uphold EHDOC policies and procedures. - Demonstrates the ability to utilize a wide range of appropriate knowledge, skills, and attributes to achieve desired outcome and to incorporate new knowledge and skills into work performance within scope of the job responsibilities. Qualifications and Skills: Education and experience should be equivalent to two (2) years of college level course work in a business related field. - Five (5) years or more of office administrative, supervisory or lead experience in the area of assignment or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above. - Experience working with a senior executive level staff is essential. - The successful candidate must possess excellent communication, organizational, and people skills, with close attention to details. - He/she must also have experience working with and collaboration with Board members and must demonstrate integrity and trust along with the ability to work independently. - The successful candidate must be mature, service oriented and an excellent team member with the ability to juggle multiple priorities with shifting agendas. - The successful candidate must also be highly skilled in the use of Microsoft Outlook, Office Suite, PowerPoint, Excel, and web technologies. - The ideal candidate must also have excellent customer service skills, be well organized with an attention to detail, multi-tasker, problem solver, be able to quickly adapt to a changing environment and have effective oral and written communication skills. Send resume with cover letter to Show full job description Apply Now

Keywords: Elderly Housing Development Operations Corporation, Fort Lauderdale , Administrative Assistant, Administration, Clerical , Fort Lauderdale, Florida

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