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SENIOR ADMINISTRATIVE ASSISTANT (DSD Finance Team)

Company: City of Fort Lauderdale, FL
Location: Fort Lauderdale
Posted on: January 25, 2023

Job Description:

POSITION SUMMARY The Development Services Department seeks a Senior Administrative Assistant for it's Administrative Division's Finance Team.SOMEONE GOT PROMOTED... so we need a Senior Administrative Assistant to work within the Finance team. This position will reconcile daily Department revenues to provide the central Finance Department with accurate revenue data for posting in the City's financial system. Other responsibilities include assisting the Department with various procurement procedures, drafting, and recording various financial processes, performing monthly purchase card reconciliations, and processing various financial requests such as journal entries and interdepartmental transfers. The position also plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs and policies, work methods and procedures. At the direction of an administrative superior, this employee may analyze and evaluate major segments of the organization and based on study findings, develop recommendations and advice to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Under administrative direction, employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures, and ordinances. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees.The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

  • At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations.
  • As an assistant to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies.
  • Makes presentations utilizing charts, slides and other visual support devices
  • Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions.
  • Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed.
  • Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses, workflow charts, etc.
  • May participate in the formulation, preparation and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; consults with departmental officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives; suggests cost-cutting alternatives; advises departmental personnel on budget problems, processes and procedures.
  • May be assigned to direct various phases of departmental administrative operations.
  • Performs related work as required.NOTE: The duties of this position will include all duties set forth in the official job description.JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited four-year college with major coursework in business or public administration, Finance or Accounting, or a closely related field. Possession of a master's degree may be substituted for one (1) year of required work experience. Additional qualifying work experience may be substituted on a year-for-year basis for the required college education. Three (3) years of paid, full-time work experience primarily involving one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the management of large operating budgets, the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems. Preferences:Prior experience in finance, accounting, or budgetingPrior experience within local, county, or state governmentSpecial Requirements: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants may be required to take a medical examination and/or pass a drug screening prior to appointment.An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers AND the City of Fort Lauderdale's veteran's preference claim form ( J-204) . The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.Click here for an overview of employment informationincluding our benefits package and click here for additional Federation of Public Employees managementbenefits.Closing Date/Time: 1/29/2023 11:59 PM Eastern

Keywords: City of Fort Lauderdale, FL, Fort Lauderdale , SENIOR ADMINISTRATIVE ASSISTANT (DSD Finance Team), Accounting, Auditing , Fort Lauderdale, Florida

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